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System stable.
Publishing blocked by 5 tokens. No critical failures detected.
6 tokens unset
2 of 4 loops active
Live
Running Now Core ops normal
Morning Brief
08:30 daily · Calendar blank until GOOGLE_ACCESS_TOKEN set
Cinematic DNA Pipeline
03:00 nightly · 5 videos/night from Drive
System QA + Auto-Fix
07:30 daily · Kenta → Kaizen bridge active
Content Publishing — Blocked
Set META, TikTok, YouTube tokens to unblock
Action Required 4 tokens
Google Calendar + Gmail
GOOGLE_ACCESS_TOKEN
Meta (Instagram / Facebook)
META_PAGE_ACCESS_TOKEN · META_IG_USER_ID · META_FB_PAGE_ID
TikTok
TIKTOK_ACCESS_TOKEN
YouTube
YOUTUBE_CHANNEL_ID + Masterclass video URLs
Executive Layer
K
Kai
COO
monitoring production load
AoiShinJinRyo
Z
Zero
CTO
stable — no active fix tasks
KentaKaizenTakumiNagare
S
Sora
CMO
campaign generation on 26th
RinMikaKumoYuki
R
Rei
CFO
daily aging report active
KazuHanaDaichi
System Status checking…
✓
Live errors
0
✓
Stuck tasks
0
✓
Failed workflows
0
✓
Production at risk
0
✓
Overdue invoices
0
✓
Workers offline
0
System Architecture
Inputs → Intelligence Agents → Workflow Engine → Outputs
5 input sources blocked by missing tokens. All workflow engine components operational.
01 — Inputs
Airtable
Telegram
RSS Feeds
Google Drive
OpenAI API
Google Calendar
Gmail
Meta (IG / FB)
TikTok
YouTube
Excel Uploads
Ad CSVs
→
02 — Intelligence Agents
Kai
Zero
Sora
Rei
Kumo
Kenta
Shin
IRIS
Yuki
Mika
Akio + Kaito
Rin · Yuma · Hiro
→
03 — Workflow Engine
21 Cron Schedules
17 Event Triggers
70+ Agent Flows
Approval Queue
Kenta → Kaizen
Self-Healer
Coordination Layer
Routing Engine
Activity Bus
Ops Group Relay
→
04 — Outputs
Telegram Briefs
Voice MP3
PDF Reports
Airtable Updates
DNA Records
Email Drafts
Calendar Sync
Social Posts
Rendered Videos
Fix Commits
Active
Needs token / Blocked
Manual / On-demand
Primary Pipelines The most important end-to-end flows
Daily Intelligence
RSS Feeds→Kumo→GPT Synthesis→PDF + Voice→Telegram
09:30 weekdays
Cinematic DNA
Google Drive→Kaito→DNA Extraction→Airtable→Rin / Sora
03:00 daily
Client Communication
Telegram→Yuki→Context + Draft→Approval Queue→Client Reply
Active (all hours)
Auto-Fix Bridge
Kenta QA→Error Classification→Kaizen→Fix Applied→Kenta Validation
07:30 daily
Content Publishing
Airtable Calendar→Shin→Publisher→IG · FB · TikTok · YouTube
Blocked — tokens needed
Automation Flows
21 scheduled · 17 event-triggered · 70+ agent flows
All scheduled workflows operational. Content publishing the only blocked automation.
Priority
Core Automations
The 8 highest-value automations driving the daily operating rhythm.
Running Daily All times ICT (Asia/Phnom_Penh)
08:30
Morning Brief
09:30
AI Intelligence Brief
08:00
Multi-Platform Content Publishing
03:00
Cinematic DNA Pipeline
09:30
Invoice Monitoring
10:00
Team Inactivity Monitor
Sun 23:00
Weekly System Self-Audit
26th
Monthly Campaign Generation
Full Schedule21 cron jobs · all times ICT
▼Daily Core Ops
03:00
Cinematic DNA Pipeline
06:00
System Health Check
07:30
System QA + Auto-Fix Bridge
08:30
Morning Brief
08:30
Content Health Check
16:00
Afternoon Deadline Check
18:00
Evening Brief + Daily Digest
Publishing & Content
08:00
Multi-Platform Content Publishing
26th
Monthly Campaign Generation
Intelligence & Strategy
09:30
AI Intelligence Brief
19:00
Long-Term Strategy Brief
Finance & Risk
09:30
Invoice Monitoring
15:00
Pipeline Risk Scan
Team, Outreach & Client
09:00
Weekly Ops Review
09:00
Luxury Market Trends
10:00
Team Inactivity Monitor
10:00
Weekly Ads Performance Report
10:00
Bi-Weekly Luxury Outreach Pack
Weekly & Monthly Reviews
Sun 20:00
Week Ahead Overview
Sun 21:00
Ops Memory Summary
Sun 23:00
Weekly System Self-Audit
Event-Triggered Flows17 workflows that fire in response to system events
▼task.completed
Task Completed
Fires whenever any task is marked done.
- 1Riku Update deliverables tracker
- 2Kai Log to ops timeline
task.failed
Task Failed
Auto-retries recoverable errors before escalating.
- 1Kai Classify failure type
- 2Kai Auto-retry (2x) or escalate
task.created.high_priority
High Priority Task Created
Immediate alert for any high-priority task.
- 1Kai Alert operator immediately
- 2Riku Create completion tracker
client.intake_received
Client Intake
New client intake arrives. Queues discovery call and notifies Han.
- 1Kai Alert + queue discovery call
deliverable.deadline_approaching
Deadline Approaching
Triggered when deadline is within threshold.
- 1Riku Check deliverable status
- 2Kai Alert if at risk
production.stage_advanced
Production Stage Advanced
Fires when any production moves to the next stage.
- 1Kai Log transition + notify operator
- 2Riku Prepare stage resources
production.stage → delivery
Delivery Stage Ready
Production reaches delivery. Full delivery sequence fires.
- 1Riku Generate delivery checklist
- 2Kai Notify client
review.revision_requested
Revision Requested
Client requests revisions. Auto-flags scope creep if applicable.
- 1Kai Format revision brief
- 2Kai Check + flag scope creep
system_audit.run
Weekly System Audit
Full audit — health, performance, changelog. Summary to Telegram.
- 1Zero Audit → save report → Telegram
ai_lab.run
AI Lab Research Run
Kumo researches latest AI tools. PDF + voice + Telegram + Airtable log.
- 1Kumo Research → PDF → Telegram
Agent Flows by DomainDelegated workflows per division
▼Production & Scheduling
Shin · Kaito · Ryo · Jin
Shin Production Scheduling Orchestrator
Schedule Builder
Build or adjust production schedules with capacity validation. 25-day window + 5-day pre-cycle rule.
→ Airtable records · Staff Portal / Google Calendar sync
Production Monitoring
Overdue tasks, stalled phases, due-soon items, missing schedules. Runs inside morning brief.
→ Alert flags → Telegram
Social Scheduler & Publisher
Schedules and publishes content across Instagram, Facebook, TikTok, YouTube from Airtable.
Kaito Frame-Level Video Analysis
Cinematic DNA Extraction
Frame-by-frame: scene segmentation, pacing, visual techniques, narrative structure. 5 videos/day at 3am.
→ DNA records in Airtable · frame analysis JSON
Content & Creative
Sora · Rin · Yuma · Hiro · IRIS · Akio
Sora CMO / Content Strategy
Campaign Concept Generation
Brand vault → poster, album, and video campaign concepts per client. Monthly on the 26th.
→ Airtable Content Ideas Log
Content Strategy Generation
Extracts Akio patterns → loads brand vault → 5–10 short-form + 2–3 long-form ideas with hooks, captions, CTAs.
IRIS Podcast Intelligence — IN THE ROOM
Guest Research & Conversation Pack
Research guest → score fit → architect conversation → Host Research Doc + Production Doc (2 PDFs).
System & Engineering
Zero · Kaizen · Aoi · Kai
Zero CTO / System Orchestrator
Weekly System Self-Audit
Full sweep: health + performance + changelog. Saves report, posts summary to Telegram.
Kaizen Task Dispatch
Reads Kenta’s QA output → routes high-confidence recurring errors to Kaizen as fix tasks.
Operator Commands
/status · /week · /today · /overdue · /mytasks · /assign · /update · /delivery · /clientstatus
Intelligence Feeds
Active inputs, blocked inputs, and manual data requirements
5 feeds blocked by missing tokens. Setting them unlocks calendar, publishing, and full onboarding.
If activated now, the system gains:
Calendar visibility in every morning brief — Han sees today’s schedule automatically
Gmail inbox summary in every brief — unread threads surface without checking email
Autonomous social publishing — 8am publisher posts to IG, Facebook, TikTok, YouTube daily
YouTube publishing — long-form content and Masterclass videos go out automatically
Masterclass Tier 2 onboarding completes — students get Telegram group invite automatically
Blocked — Needs Token
Google Calendar
Morning brief schedule section. Currently shows “No events” fallback.
→ Add GOOGLE_ACCESS_TOKEN to .env
Gmail
Morning brief inbox section. Unread count + recent threads. Currently skipped.
→ Add GOOGLE_ACCESS_TOKEN to .env
Meta (Instagram / Facebook)
Multi-platform content publishing at 8am. Currently not posting.
→ Set META_PAGE_ACCESS_TOKEN, META_IG_USER_ID, META_FB_PAGE_ID
TikTok
Content is scheduled in Airtable but TikTok posts are not going out.
→ Set TIKTOK_ACCESS_TOKEN
YouTube
8am publisher + Masterclass Tier 2 video URLs.
→ Set YOUTUBE_CHANNEL_ID + video URLs
Masterclass Tier 2 Group
Hana can enroll students but auto-invite to Telegram group is blocked.
→ Set HANA_TIER2_GROUP_INVITE
Active Feeds
Airtable — Production Base
Powers production monitoring, invoice aging, task management, client records, content calendar, DNA queue
Telegram
All notifications, briefs, AI intelligence delivery, client message routing (Yuki), operator commands
AI RSS Feeds (Kumo)
Daily AI Intelligence Brief at 9:30am. Scores findings by relevance, product potential, monetisation opportunity.
OpenAI (GPT + TTS)
AI Intelligence Brief synthesis + voice MP3 generation (Kumo)
Google Drive — Completed Files
Cinematic DNA pipeline. Videos uploaded here are queued for 3am Kaito extraction. PDF auto-upload.
Manual Input Requirements
Airtable — Production Records Daily
- Update production phase status as work progresses
- Mark tasks complete to trigger task_completed workflow
- Log revision requests so scope creep detection fires correctly
- Mark deliverables approved so delivery handoff starts automatically
Airtable — Finance Records Per Invoice
- Add new invoices with correct amounts and due dates
- Mark invoices paid when received
Google Drive — Video Files Per Shoot
- Upload completed videos after each shoot — Kaito picks up at 3am
- More videos = richer DNA = better Rin scripts and Sora campaign ideas
Content Calendar — Excel Monthly
- Upload monthly content Excel to Shin’s content planner
- Once tokens are set, 8am publisher becomes fully autonomous
Ads CSVs — Meta / TikTok Weekly
- Export ad CSVs from Meta Business Manager and TikTok Ads weekly — Ryo picks up Monday 10am
Brand Vault & Content Ideas Monthly
- Update brand vault before the 26th — Sora reads this on campaign generation day
- Log approved concepts to Airtable so Akio can track performance
Roadmap
P1: activate tokens now · P2: close feedback loops · P3: next capability layer
P1 items require no code changes — environment variables only. P2 requires operational discipline. P3 requires engineering.
Priority 1 — Activate Now
Token Gap
Google Calendar + Gmail
The morning brief runs daily but two of its four sections are empty. Calendar shows “No events.” Gmail inbox is completely skipped. One token unlocks both.
Unlocks: Daily schedule awareness + inbox intelligence in every brief.
Token Gap
Social Publishing Tokens
The 8am publisher is built and running. Instagram, Facebook, TikTok, and YouTube are wired up in Shin’s publisher — but all four are blocked by missing access tokens.
Unlocks: Fully autonomous social publishing across all platforms.
Token Gap
Masterclass Tier 2 Group Invite
Hana can enroll students and track cohort health. The Tier 2 Telegram group invite is the only step that doesn’t complete automatically.
Unlocks: Full enrollment-to-onboarding flow. Set HANA_TIER2_GROUP_INVITE.
Priority 2 — Close Intelligence Loops
Open Loop
Content Performance → Akio
Akio extracts patterns from published content — but only if performance data is logged back to Airtable. Without it, Sora generates ideas without learning from past results.
Unlocks: Self-improving content strategy. Each cycle feeds the next.
Discipline Required
Brand Vault Updated Monthly
Sora reads the brand vault on the 26th. If it hasn’t been updated, campaign generation produces generic ideas.
Unlocks: Client-specific, context-aware campaign concepts. Update before the 25th.
DNA Library
Cinematic DNA Library Growth
Kaito runs nightly but DNA quality only scales with volume. It depends entirely on how many completed videos are uploaded to Drive after shoots.
Unlocks: Higher-quality Rin scripts. Every video uploaded makes the system smarter.
Priority 3 — Build Next
Next Build
Campaign Generator → Task Translator
Sora generates campaign concepts on the 26th but no agent converts those concepts into structured production tasks in Airtable.
Unlocks: Idea → Airtable task in one flow.
Next Build
Content Performance Dashboard
Akio collects performance data but there is no centralized surface for it. No view of which hooks worked, which formats win.
Unlocks: Weekly strategic visibility into content performance.
Next Build
Client Intake → Auto-Trigger
The client.intake_received workflow exists but requires manual Airtable entry to fire.
Unlocks: New client onboarding starts the moment intake arrives.
Next Build
Scope Creep Flag in Yuki Queue
The revision_requested workflow checks for scope creep but Yuki’s approval queue doesn’t surface the flag prominently.
Unlocks: Scope warnings visible before replying to clients.
Agent Structure
Han Studios AI — C-suite hierarchy & reporting lines
Executives
5
Divisions
6
Total Agents
—
Active
—
Deprecated
0
Pipeline
Full task flow across all agents
Total
—
Pending
—
In Progress
—
Blocked
—
Completed
—
Pending0
In Progress0
Blocked0
Completed0
Token Economy
Spend by agent, model, and daily trend
Today
—
This Week
—
This Month
—
Est. Monthly Cost
—
Spend by Agent
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Spend by Model
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Daily Trend (30d)
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Cash Position
Invoice tracking, revenue, overdue analysis
Total Invoices
—
Total Paid
—
Outstanding
—
Overdue
—
Expected 30d
—
Invoice Breakdown
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System Status
Unified health overview
Worker
—
Airtable
—
Status
—
Version
—
Subsystem Health
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Self-Healing
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Zero Queue
Tasks queued by Kai for Zero
Total
—
Pending
—
Completed
—
Failed
—
Task Queue
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System Log